Security you can trust

Securely hosted on Microsoft Azure

Team Absence is hosted on Microsoft Azure, one of the world’s leading enterprise cloud platforms.

Azure provides the secure and highly available infrastructure behind many of the world’s largest organizations. Its layered security architecture helps protect applications, networks, and data against unauthorized access and emerging threats.

Microsoft 365 Certified

Team Absence is Microsoft 365 Certified.

Microsoft 365 Certification is a rigorous security and compliance program for applications that integrate with Microsoft 365. It includes an independent review of the application, its infrastructure, operational processes, data handling, and privacy practices.

The assessment covers important areas such as:

• Application and infrastructure security
• Penetration testing
• Vulnerability management
• Access control and account security
• Secure software development
• Monitoring and incident response
• Encryption and backup processes
• Data protection and privacy

You can review the results in our public Microsoft 365 security and compliance assessment.

Your data is encrypted

Team Absence protects your data while it is being transmitted and while it is stored.

We use:

• TLS 1.2 or higher for encrypted data transmission
• Strong encryption for stored data
• Encrypted backups
• Restricted and monitored infrastructure access
• Multi-factor authentication for administrative access

These measures help protect the confidentiality, integrity, and availability of employee absence data.

For users, this means they can request and manage absences without having to worry about how their information is protected behind the scenes. For administrators, it means Team Absence is built on a secure technical foundation designed for reliable business use.

Multiple layers of access protection

Team Absence does not rely on a single security check.

Users must first be authenticated and authorized before they can access absence information. In addition, every Team Absence board is protected by its own unique secret.

Board data is only returned when both the user authorization and the board-specific security check are valid.

This layered security model adds another level of protection and helps keep information securely separated between boards, teams, and organizations.

Your employees only see the information they are permitted to access. Managers can confidently organize absence data across different teams, while IT departments benefit from clearly separated and protected access structures.

GDPR-ready absence management

Team Absence is GDPR ready and designed to support organizations in managing employee absences in a secure and privacy-conscious way.

This is especially important because absence information is directly connected to identifiable employees. Depending on the type of absence and the information entered, it may also contain additional personal details.

Our privacy and data-protection framework includes:

• A Data Processing Agreement in accordance with Article 28 GDPR
• Clearly defined data-processing purposes
• Strict access controls
• Encryption and secure backup processes
• Defined retention and deletion procedures
• Support for data access, correction, and deletion requests
• Documented incident-response processes
• Transparent information about sub-processors and third-party vendors

Our approach is designed to protect the confidentiality, integrity, and availability of employee absence data throughout its lifecycle.

For your organization, this means fewer open questions around data protection and a clearer foundation for introducing digital absence management. Employees benefit from transparent privacy practices, while administrators have access to the documentation required for internal review.

Transparent privacy and security documentation

Trust should be based on more than promises. That is why we make our privacy, security, and data-processing documentation publicly available.

This transparency helps your organization evaluate Team Absence more easily and builds trust from the beginning. Security teams can review the technical details, privacy teams can assess the relevant agreements, and decision-makers can move forward with greater confidence.

Secure absence management for Microsoft Teams

Team Absence gives organizations a secure and convenient way to manage vacation, PTO, remote work, sick leave, and other absences directly in Microsoft Teams.

Employees receive an intuitive and trustworthy experience in the tool they already use every day. Managers gain a reliable overview of team availability. HR and IT departments benefit from secure processes, clear documentation, and a solution that is easier to approve and deploy.

With secure Microsoft Azure hosting, encrypted data, layered access protection, Microsoft 365 Certification, and GDPR-ready processes, Team Absence is built for organizations that expect both simplicity and strong security.