Free Excel Vacation Tracker Template 2026
Easily track your team's absences with our free Excel vacation planner, then upgrade anytime to our collaborative Microsoft Teams app.
Free Excel Template
Download a simple vacation tracker for small teams of up to 5 people and move to Team Absence when you need collaboration, approvals, Outlook sync, or more team members.
No signup required. Designed for up to 5 team members.
About the Free Excel Template
The Excel template provides a clear 2026 monthly overview for tracking vacations, PTO, sick days, annual leave, and other absences for small teams of up to 5 people. It works as a simple employee vacation calendar, staff holiday planner, and absence calendar for small teams in Microsoft Excel. The template includes basic absence markers and is free to use with no signup required.
To use the Excel vacation tracker, download the file, add your team members, and mark each absence directly in the monthly overview.
Excel is enough when...
- You manage a small team of up to 5 people.
- One person updates the file.
- You only need a simple monthly overview.
- Approval workflows are handled elsewhere.
Switch to Team Absence when...
- Multiple people need access to the same up-to-date plan.
- You need approval workflows.
- Absences should sync to Outlook calendars.
- You want public holidays, reports, and visibility inside Microsoft Teams.
When to switch to the Team Absence App
Excel can be a solid starting point for tracking absences. But once absence planning becomes part of everyday teamwork, a spreadsheet often starts to feel separate from the place where decisions and conversations already happen. Team Absence lives inside Microsoft Teams, so your team can manage time away in the same workspace they use for daily collaboration instead of passing files around or switching tools.
That is where Team Absence for Microsoft Teams comes in: it turns absence planning from a static file into a clearer team workflow that can grow with you.
Shared absence calendar
Team Absence gives everyone one up-to-date absence calendar inside Microsoft Teams, so your team no longer depends on copied Excel files or manual status updates.
Vacation and PTO approvals
Built-in approval workflows help managers review vacation and PTO requests consistently, while employees can track request status without chasing messages.
Outlook calendar sync
Approved absences can be synchronized with Outlook calendars, helping teams plan meetings, cover work, and avoid surprises when colleagues are away.
Public holidays and reports
Public holiday awareness, absence reports, and team-wide visibility give managers a clearer Microsoft Teams absence tracker for planning vacations, sick days, and PTO.
Start for free now! Disclaimer: This Excel template is provided free of charge and "as is", without any guarantee of correctness or completeness. hyOffice / Team Absence assumes no liability for data loss, calculation errors, or other damages resulting from the use of this file. Please make backups regularly.